Property Project Management Make EasyHOA observes and Owners Manage and Contract

Actions by HOA

Actions by Unit Owners

• Registers and logs into CPC (Free)
• Clicks on View All on Project Owner Landing page
• Adds all units to Master HOA List
• Issues Registration and login credentials to unit owners:

First Name: Management Company Name

Email: Your email address

Password: Unit number#propertyowner

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• Unit owners register and login using credentials issued  to them (Free)
• Add Owner Profile
• Uses 30-30 Plan to transmit all informatilon required in the Renovation and Improvement Guidelines

Communicating with Unit Owners

Sharing with HOA

• Issues Rennovation or Improvement Guidelines to unit Owners via email or directly
• Gets units project information in real time
• Message or email owners

• Proof of Service Providers Insurance and Certificates of insurance
• Service Providers Profiles and Contact Information
• Permits if required
• Work Performance Reports
• Payment Processing to protect against liens
• Completion Dates

Benefits of Using Constructionplace.com Manage Projects

Ø  Reduces paper costs

• View unit Property and Project Reports
• Reduces management and project tracting costs
• Full transparancy
• Property Protection
• Managing budgets effectively.
• Streamlining communication with unit owners.
• Ensuring compliance with association maintenance and improvement specifications.
• Providing competitive costing solutions

• Overseeing overall project management, even at the individual unit level.
• Maintaining current, pre-qualified Service Provider credentials.
• Offering robust bidding and negotiation tools

Benefits for Property Managers Using Constructionplace.com

🏗 Efficient Project Oversight – Easily manage renovation, maintenance, and improvement projects across multiple units with a centralized system.
💰 Optimized Budget Management – Access competitive bidding tools and real-time expense tracking to control costs and prevent overruns.
🛠 Reliable Contractor Network – Connect with pre-vetted service providers to ensure quality work and dependable project execution.
📞 Seamless Communication with Unit Owners & Teams – Keep stakeholders informed and minimize delays through streamlined updates and coordination.
📜 Effortless Association Compliance – Ensure all projects meet property regulations and maintenance standards without complications.
📊 Expert Consulting & Support – Get professional advice when needed, guiding projects smoothly from concept to completion.

HOA Management sends this email or hand delivers to all Owners

Email

To: [Unit Owners Email Address]

From: Property Manager

Subject: Renovation or Improvement Guidelines

Dear [Owner’s name],

We’re utilizing Constructionplace.com to streamline project tracking. Participation is completely optional, but if you’d like to use the service, here’s how it works:

• Login to constructionplace.com (none registered user login credentials here)c
• Using the Project Owner Dashboard select View All
• Your unit will appear below your Parent Property Address
• Add your project edit your project and make it Viewable for your Property Manager to see
• Your Project Directory contents will be shared with the Property Manager

Making Projects viewable is FREE and the Project Directory is Part of the Constructionplace.com Manage Projects

Additional project management services are available for yearly subscription fee and use on an as-needed basis and no long term commitments:

Benefits for Unit Owners Using ConstructionPlace.com

✅ Take Control of Your Budget – Easily track expenses, compare bids, and secure the best pricing for your unit’s projects.
✅ Simplified Communication with Property Management – Keep everyone informed and reduce delays with a streamlined coordination system.
✅ Stay Compliant Without the Hassle – Navigate association rules and maintenance requirements effortlessly, avoiding fines and setbacks.
✅ Access Trusted Service Providers – Work with pre-qualified contractors to ensure high-quality repairs, renovations, and maintenance.
✅ Expert Guidance Whenever You Need It – Get affordable consulting and free advice to support your projects from concept to completion.

Sincerely,

[Property Managers Name and contact link autofills]

Email Attachment:

Renovation or Improvement Guidelines

Date:

This guide will provide Owners/Owners Agents and Service Providers (Contractors, repairmen, architects, planners, etc.) information for use when visiting and working in this building.

Notifications

Owners or their agents must notify the Building Management (HOA) of their plans to renovate or remodel their units. Structural changes shall not be made without prior and approval by the management. Contractors must notify the management office before any exposed piping is covered up, such as in showers.

Service Providers must register on Constructionplace.com, add and complete their Service Provider Profile, and Make Viewable to Management.  All insurance information must be provided with the management named as Additional Insureds.

Creating the Project

Owners or their agents must submit all plans and specifications to the management office or Add a New Project on Constructionplace.com, and upload the plans and specifications on the Documents and Images page, and Make Viewable to Management.

Working Hours

Working hours are from ____to _____ Monday through Friday.  No noise between the hours of _____ to ________.  Work is prohibited on Sunday and legal holidays.

Disposal of Trash

All service providers are responsible for removing and disposing of all debris used on the respective projects. Service Providers shall not use any of the trash containers or compactors located on the property. Subject to fine.

Insurance and Construction Documents

Service Providers must submit plans and specifications and provide a copy of their Certificates of Insurance naming the Management as additional insured. Subject to fine or dismissal from the property.

Utility Shut Offs

Service Providers must submit the following requests 10 working days in advance to allow for scheduling and coordination.  All shuts shall be done on (add day) from ____ to ______with 30-minute increments between shut offs.  There is a $           service charge for a single or double shut off. For emergency and triple shut offs, the service charge is $___________. No shut offs will be scheduled without payment. Please make checks payable to [Name of Management Company].

Water shut off date______ and time_______ must be submitted to the Management

Electrical shut off date______ and time_______ must be submitted to the Management

Fire Protection Water shut off date______ and time______ must be submitted to the Management

xxxxxxxxxxxxx

Property Project Management Make Easy Building Owner Manages and Contracts
Actions by HOA
Registers and logs into Constructionplace.com (Free) On Service Providers Dashboard Clicks on View All Projects Adds and manages projects
Reduces paper costs View unit Property and Project Reports Reduces management and project tracting costs Full transparancy Property Protection Managing budgets effectively. Streamlining communication with team members. Providing competitive costing solutions.	Overseeing overall project management, even at the individual unit level. Maintaining current, pre-qualified Service Provider credentials. Offering robust bidding and negotiation tools.